We are recruiting – Receptionist / Legal Secretary / Administrator

In the last year our practice has continued to grow and we are looking for an addition

al member of our business support team. Below is the job description/details:

Job description

We are an award winning specialist Family Law Solicitors Practice; Modern Law Boutique Practice (11+ Employees) 2020. We are also one of the largest and fastest growing family law solicitors teams in the South-West. We are committed to achieving the best outcomes for our clients in the right way. This year we have been shortlisted in the Family Law Awards 2021 and shortlisted twice in the Law Society Excellence Awards 2021.

Us

In the last seven years we have built a leading family practice in Devon and Somerset. Our achievements include:

• Gaining and retaining Lexcel Accreditation 6.1 with minimal non-compliances.
• We are in the Legal 500.
• Building a strongly performing website (traffic has increased by more than 4x even in the last year).
• Establishing a business model which has delivered a growth in turnover of around 50% each year for the last 5 years.
• Building a strong, committed and experienced team.
• Embedding a strong commitment to our IT infrastructure and innovation.
• Embedding a grown-up and supportive working environment where smart and flexible working are encouraged.
• Our founder being Highly Commended in the category of Practice Manager of the Year in the Law Society Excellence Awards 2019.
• We have exciting plans for 2021/22.

The Role

• You will be based in Pynes Hill, Exeter (outskirts).
• You will report to our Finance Manager and Client Services and Quality Manager
• You will form part of our reception team – both meeting and greeting clients on arrival at our offices and with telephone enquiries.
• You will be responsible for the onboarding of new clients including setting them up on our case management system and forwarding client care materials.
• You will be part of our telephone reception team.
• You will also assist with digital document management, diary management and document preparation (no audio typing).
• You will support Fee Earners and assist the Client Services and Quality Manager
• You will assist our Finance Manager with bill payments and postings as required.
• You will assist the progression our legal aid bills and payment claims including in liaison with our external cost’s draftsman.
• You will assist with credit control and billing
• Full-Time – five weeks holiday per annum.
  Salary
• Market rate/subject to experience. Range £18,000 – £21,000
  (We are a Real Living Wage employer)

Candidate specification

• You will have experience working in a solicitor’s office.
• High degree of general PC literacy – be able to use Word, Excel to an intermediate/advance level.
• Excellent interpersonal skills

Key experience/skills/behaviours

• Excellent organisational and time management skills.
• Able to use own initiative.
• Proactive, flexible and able to adapt to changing business needs.
• Able to communicate with people at all levels within the organisation and build positive working relationships.
• Lively, enthusiastic team player with a proactive approach to their work.

We are a relatively small and happy team and personality is important – because everyone needs to get on.

NB – this is not a role which provides a route to qualification as a solicitor or legal executive. Progression with the role would be with the administration and smooth running of the practice.

Applications for Receptionist / Legal Secretary / Administrator

For further information, please contact [email protected]

 Reference ID: Receptionist 2021

Job Type: Permanent

Salary: £18,000.00-£21,000.00 per year